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Use of property and assets

Quick facts

The use of property and assets is governed by the following Staff Regulations and Rules:

Use of property and assets

Staff Regulations, 1.2 (q), 1.2 (r)

For more detailed provisions please refer to the administrative issuances related to this topic.

Secretary-General's Bulletin(s)

ST/SGB/2024/4 United Nations Values and Behaviours Framework
ST/SGB/2024/3 Data protection and privacy policy for the Secretariat of the United Nations
ST/SGB/2023/1 Staff Regulations and Staff Rules, including provisional Staff Rules, of the United Nations
ST/SGB/2022/1 United Nations Exhibits Committee
ST/SGB/2020/4 United Nations Flag Code
ST/SGB/2019/9 Records of the United Nations Compensation Commission
ST/SGB/2018/7 Evacuation procedures for the United Nations Headquarters complex in New York
ST/SGB/2012/2 Publications Board
ST/SGB/2009/12 Records and archives of the United Nations Monitoring Verification and Inspection Commission
ST/SGB/2007/6 Information sensitivity classification and handling
ST/SGB/2007/5 Record-keeping and the management of United Nations archives
ST/SGB/2006/16 Independent inquiry into the oil-for-food programme
ST/SGB/2006/7 Records of the Serious Crimes Unit of the Office of the Prosecutor General of Timor-Leste
ST/SGB/2004/15 Use of Information and communication technology resources and data
ST/SGB/2003/9 Non-smoking policy at United Nations Headquarters New York
ST/SGB/1999/6 Commission for Historical Clarification
ST/SGB/152 Procedure for the establishment and maintenance of branch libraries and reference centres in the United Nations Secretariat at Secretariat
ST/SGB/136 Preservation and disposition of gifts and historical items
ST/SGB/135 Access to League of Nations archives

Administrative Instruction(s)

ST/AI/2022/3 Exhibits in publicly accessible gallery areas at Headquarters in New York and/or on the United Nations exhibits website
ST/AI/2019/4 Use of United Nations premises for meetings conferences special events and exhibits
ST/AI/2018/13 Material and package passes in New York Headquarters
ST/AI/2006/2 Internal controls governing access to copies of the records of the Serious Crimes Unit of the Office of the Prosecutor General of Timor-Leste
ST/AI/2005/10 Information and Communications Technology Initiatives
ST/AI/2001/4 Disposal of Computer Equipment at United Nations Headquarters
ST/AI/387 Security Arrangements for Admission to United Nations Headquarters
ST/AI/368 Instructions governing United Nations Diplomatic Pouch Service
ST/AI/349 United Nations Garage
ST/AI/333 Personal Identification Cards - Headquarters

Information Circular(s)

ST/IC/2021/12 Arrangements for admission to United Nations Headquarters during the high-level meetings and the general debate of the seventy-sixth session of the General Assembly
ST/IC/2018/23 Arrangements for admission to United Nations Headquarters during the seventy-third session of the General Assembly
ST/IC/2018/14 The United Nations garage: increase in parking rates
ST/IC/2016/10 No smoking policy at United Nations Headquarters premises
ST/IC/2016/9 Recording and tracking procedure for non-capitalized property
ST/IC/2015/13 Email filter upgrade
ST/IC/2014/27 Internet filter upgrade
ST/IC/2014/18 Limitation of automatic forwarding of e-mail messages
ST/IC/2010/19/Rev.1 Human Resources Handbook
ST/IC/2000/89 Procedures governing the dispatch of personal mail from United Nations offices away from Headquarters

Other Documents

Miscellaneous
Arrangements for admission to United Nations Headquarters during the seventy-fifth session of the General Assembly
Forms
COM.35/B (Summary of Enclosures - Diplomatic Pouch)
COM.39 (Authorization for Air Shipment of Mail Matter)
CS.9 (Confirmation of Services for Conference and Meetings)
CS.9/A (Request for Cost Estimates for Conference Services)
DPKO.8 (DPKO Registry Unit Official Status File Movement Log)
DPKO.9 (DPKO Personnel File Control Form)
FMS.1 (Application for Temporary Garage Entry Permit) (Previously FMD.1)
FMS.2 (Garage Waitlist Application) (Previously FMD.2)
FMS.3 Garage Waitlist Application: change of address) - Previously FMD.3
FMS.4 (Garage Application for USG/ASG) (Previously FMD.5)
FMS.5 (Application for Delegation Parking Decal & Short-term Vehicle Rentals) - Previously FMD.4
FMS.8 (Update information form - UNHQ Telephone Directory white pages only)
FVI.14 (Audio-Visual-Photo-Video Services Order)
P.180 (Personnel Files Cross Reference Sheet)
P.198 (Request for Personnel Files)
P.282 (Authorization to withdraw Personnel Files)
P.283 (Personnel Records File Closure Form)
PS.16 (Request for Documents (Long form))
PT.41(Inventory Report of Non-expendable Property (for field use))
PT.71 (Requisition for Return of Supplies-Eqpt to Stores)
RMS.51 (Request for Records)
SSS.142 (Request for ID card for Immediate Family Members at UNHQ) (Does not allow access to any U.N. premises)
SSS.143A (Request for Courtesy Pass (Brown) - NYLESA)
SSS.143B (Request for Courtesy Pass (Brown) - LANGUAGE COURSE)
SSS.160 (Application for Grounds Pass) All applicants
SSS.160/A (Application for Ground Pass - NGO)
SSS.160/B (Application for Ground Pass - MEDIA)